Managing Agents
Fire Safety for Managing Agents
Fire safety support for managing agents covers assessments, inspections and remedial project management. RiSKFiX coordinates programmes for single blocks and portfolios to support the Responsible Person’s duties.
What are your duties?
- Current fire risk assessment for every common part you manage
- Article 24 fire-door inspection regime for higher-risk residential buildings
- Significant findings actioned within reasonable timescales, with evidence
- Resident-facing fire-safety instructions and a clear evacuation strategy
- Records available to the Fire and Rescue Service on request
How does RiSKFiX help?
- Portfolio-wide FRA programmes with consistent format and review cycles
- Fire-door inspection scheduling and reporting at scale
- Remedial scoping and tendering — we hand you a defensible scope, not a sales pitch
- Building Safety Act 2022 support for buildings in scope
Which standards apply?
- The Regulatory Reform (Fire Safety) Order 2005 (as amended)
- Fire Safety Act 2021
- Fire Safety (England) Regulations 2022
- BS 9991:2024
- BS 8214:2026
How should you organise a portfolio assessment programme?
Start with the premises you manage, the current assessment for each building and the actions still outstanding. Common reporting formats help you keep findings, access arrangements and review dates together across a portfolio. RiSKFiX provides portfolio-wide programmes, fire door inspection scheduling and remedial scoping, rather than leaving block managers to reconcile unrelated inspection reports. The assessment should set its own review date; the Order does not impose a single fixed interval for every building.
Who retains responsibility when you appoint an assessor?
For a block of flats, the Responsible Person is usually the freeholder or management company, with a managing agent often arranging the assessment on their behalf. Appointing a competent assessor does not transfer the Responsible Person’s responsibility. Identify who controls the premises and how instructions, findings and decisions will be recorded. The law is explained here in general terms: the Responsible Person should take advice on their own situation.
What should happen after the reports arrive?
Fire risk assessments assess risk and provide priority-rated actions. Inspection and survey reports record what is found; the Responsible Person decides what to do with their Fire Risk Assessor. RiSKFiX can support remedial scoping and tendering, with photographic evidence and reporting that supports service-charge consultations and disclosure. Keep the assessment and fire safety arrangements recorded in full, rather than treating the report as the end of the management process.
How should you prepare access and documents?
Share the previous assessment, fire strategy and floor plans before the programme is scoped. For blocks of flats, explain the number of flats and whether access inside them is needed. Existing test and maintenance records and the asbestos register also help define what information is available. Occupied buildings and out-of-hours visits affect planning, so describe those requirements when requesting a quote.
Which guides can help you plan?
What else should you know?
- Yes. We deliver nationally with consistent reporting, scheduling and a single commercial point of contact.
- Yes. Reports follow BS 9792:2025 for housing, with photographic evidence and a structure that supports service-charge consultations and FTT disclosure.
- Send the address, use, floors, approximate floor area, number of flats, access requirements, previous assessment and any deadline. These details help define the scope.
- No. Buildings over 11 metres have quarterly common-part door checks and best-endeavours annual flat entrance door checks. Assessment reviews follow their own risk-based review date and change triggers.
- No. The Responsible Person remains responsible, whether undertaking the assessment themselves if competent or appointing a competent person.